Solutions by Department

Flexibility is our strength

284/5000 A single platform for managing the entire business system. ARXivar tracks and defines online workflow with the procedures, executes them, monitors them, and mantenes them also in their evolution. ARXivar optimizes the execution of the processes of any company area.

Administration

ARXivar solution FOR ADMINISTRATIVE OFFICE ALLOWS TO MANAGE ALL stages of COMPANY ASSETS AND LIABILITIES cycle.

Thanks to the integration with other systems in the company you can automate many administrative tasks:

  • Archiving Accounts Receivable/Payable
  • Refund management
  • Debt recovery processes
  • Payment approval
  • Outstanding debt management
  • Supplier invoice approval
  • European business tax code checks
  • Certified email (PEC) management

Quality

All ISO 9001 CERTIFIED COMPANIES SHALL ADAPT TO THE NEW ISO RELEASE BY AUTUMN 2018.

Arxivar is the ideal platform to implement this step. It allows to produce, organize and share information set in Quality System, in particular to guide and monitor the correct progress of the procedures and processes in a plan-do-check-act logic.

  • Proof of quality management
  • Quality control incoming goods
  • Manufacturing defect management
  • Risk assessment & management
  • Non-conformity management
  • Corrective and/or preventive action
  • Returns management
  • Complaints management
  • Module and audit management

Sales

ARXivar HELPS COMPANIES TO SPEED UP AND IMPROVE all stages of SALES AND AFTER SALES, AVOIDING ERRORS

With ARXivar you can manage all the information and communications with the customer, from the first contact, to new offers, order confirmations and related agreement. They help companies to improve customer care.
Some examples of optimizable processes:

  • Customer proposal issuance and approval
  • Customer request management
  • Customer order management
  • Customer credit checks
  • Payment reminder management
  • Newsletter approval and distribution
  • Open contract/order management (deadlines and renewals)

Purchasing

MANY COMPANIES NEED to IMPROVe PERFORMANCE IN TERMS OF REDUCTION OF COST OF MATERIALS AND THE STREAMLINING PROCESSES.

ARXivar can significantly help your comapany improving integration with suppliers; streamline internal procedures; organize all the documents involved in a precise and structured directly from business systems.

  • Purchase order approval
  • Payment approval of purchase invoices
  • Bill book - payment plan
  • Purchase request management
  • Sending supplier orders
  • Supplier certification
  • Active contract expiry and renewal management

CRM

ARXivar HELPS companies SHARE CONTACT TO CUSTOMERS AND PROSPECTS (MAILING, LETTERS, PHONE CALLS, SMS) AND ORGANIZES ALL INFORMATION COLLECTED IN A STRUCTURED FORMAT.

Data analysis is useful to develop a communication and personalized commercial offer.

  • Lead, prospect & account management
  • Opportunity management
  • Sales document management
  • Reports & BI
  • Data entry

Technical Assistance

ARXivar ALLOWS TO DIGITALLY MANAGE and MONITOR ASSIGNMENTS AND STATUS OF MAINTENANCE. TECHNICAL OPERATORS CAN COMPLETE TICKET DIRECTLY ON FIELD WITH A TABLET.

ARXivar streamlines and speeds up the process steps and reduces the risk of loss and incorrect completion of documents.

  • Ticket management of service calls
  • Automation of business support processes, monitoring  real-time activities
  • Manage contracts with fees assistance
  • Tracking freshmen and relative displacements maintenance and road reports for technical assistance, related to material management
  • Statistics and analysis on maintenance activities

Debt collection

ARXivar CREDIT MANAGER IS AN APPLICATION ORIENTED TO MEET THE NEEDS OF ORGANIZATION, MANAGEMENT AND ARCHIVES OF OFFICES WORKING ON debt collection.

ARXivar not only secures the information extracted from the practices in an electronic archive, easily accessible and upgradeable, but also allows you to insert them into a workflow that guides users in the management of activities related to credit recovery.

  • Capture and Document Management
  • automatic assignment of practices
  • log management business and money laundering in electronic format
  • Sending SMS and automatic recall of the insolvent
  • Control - management of collections and calculating tax collection commissions
  • mobile web access

Hr

ARXivar IS THE SOLUTION TO OPTIMIZE HUMAN RESOURCES MANAGEMENT

HR division manage many aspects: from the selection of the staff, to the approval of holidays and leave, management of expense reports and travel expenses and communications to employees.

  • Employee files
  • CV management
  • Digital payslip distribution
  • Management of graphometrically signed contracts
  • Holiday and paid leave approval
  • Expenses note and transfer management
  • Employee web portal
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