Multichannel Communication Management

ARXivar allows managing all phases of sending and receiving business communications Internal or external, in the most common formats and multiple channels, with the option to enable approved workflows

ARCHIVING

Certified Email
Email
Electronic document
Paper
Fax

SORT AND SHARE

Each ARXivar user can view incoming documents, process them, and eventually start sharing them.

AUTOMATIC FORMATTING

User can format and compose communications text with presets

ARXivar allows a full paperless management of all stages of the process of contract formalization, both "desk" and remotely.

SIGNATURE PROCEDURE AT THE SALE/OFFICE POINT

Fill client list from ERP and generate document
Displays on screen, the contents of the document
Use Graphometric Signature Tablet to Collect Customer Signature
At the end of the procedure, signed documents are stored in a special folder and divided by type.

ARXivar has a standard function for full control of all Certified Email management phases, easy and safe.

WHAT CAN THE SOLUTION DO?

Send and archive Certified emails, reconciling automatically accepting and delivering receipts
Store Certified sent and received Emails even with third party systems (webmail, ERP, etc)
Sort incoming Certified Email to relevant offices
Support in the editorial and approval process with digital signature of documents sent via Certified Email
Search Certified Emails for indexing or full-text search in content
Track delivery status of Certified Emails sent and read status received ones
In house or in cloud Compliant Archiving

ARXivar solution for managing your spending notes enables the dematerialization of the entire process : from acquiring expense documentation to digital archiving of all documentation

Catch

Acquisition with smartphones or tablets
Acquisition with scanner

Data Extraction

OCR recognizes the documents by distinguishing invoices, receipts, etc.
OCR extracts: date of issue, VAT, issuer and total expense

Reconciliation of the report as recognized by the OCR

The system populates a report by associating each receipt to the correct line . The report can be signed handwritten or digitally.

Multichannel Communication Management